Reads it. Checks it.
Chases it.
Accruate reads every line of your supplier invoices, checks the VAT against Irish and UK rules, and chases your clients for whatever is missing. Clean bills land in Xero, ready to approve.
Free during pilot · No credit card required
Every line, every page. Nothing retyped.
From 2 minutes to 10 seconds per invoice in our Dublin pilot
Supplier, dates, line items, VAT and totals, read across multi-page invoices.
Processed end-to-end during pilot, posted to Xero ready to approve
Bookkeeping shouldn't run your firm.
You bought tools to stop typing. But you're still checking every field. Every total. Every account code. Here's what we hear from accountants we talk to.
Legacy OCR gets fields wrong, silently.
You still check every invoice because tools like Dext misread totals on poor scans, get net and gross confused on VAT invoices, and struggle with multi-page bills. You're reviewing more than you're saving.
Account codes are still your problem.
Tools extract the data, then hand you a blank coding field. Every supplier, every line item, every client. Coded manually. The "automation" stops at the chart of accounts.
Your tools forget every client they meet.
Vendor patterns, client-specific coding rules, VAT quirks: they live in your team's head, not the software. New junior, new client, same re-learning curve.
Multi-client switching is its own job.
You manage many client workspaces. Different VAT rules, different chart of accounts, different supplier coding conventions. Most tools weren't built for the "one accountant, many clients" reality.
Four steps. Most invoices need none of your attention.
Upload
Drop in PDFs, photos, or forward by email. Single invoices or bulk uploads. Any format your suppliers send.
Extract
Accruate reads every field: supplier, dates, line items, VAT, totals. Multi-page invoices are treated as one document.
Review
Check the extraction side-by-side with the original. Fix anything before it hits the books. Most of the time, you won't need to.
Post
One click. Bill created in Xero with the correct contact, account codes, and tax rates.
Your client sends a delivery note. Accruate writes the email.
Half the delay at month end isn't extraction. It's paperwork that never arrived in the first place. Here's what happens when a client forwards the wrong document.
The wrong document arrives
A client forwards an Amazon delivery note. No VAT, no invoice number, nothing you can post.
Accruate recognises it
It's read, classified as a delivery note, and kept out of the books. Nothing gets posted on a guess.
“That's the delivery note. Your invoice is in Amazon under Orders, then Invoices…”
The reply is already drafted
An email to your client with the exact route to the real invoice. You review it and send it without leaving the platform.
The real invoice closes the loop
When it lands, Accruate matches it to the open request, clears the flag, and the clean bill goes to Xero.
Twenty invoices with issues? Batch the replies and send them in one pass. Your inbox stays for client work, not paperwork ping pong.
Built for the way accountants actually work.
Six things every other tool gets wrong, or doesn't do at all.
AI-powered extraction
Powered by Google Gemini. Every field, every line item, every page. Multi-page invoices handled as a single document, not stitched fragments.
Side-by-side review
Click any extracted value and the original document highlights exactly where it came from. Verify in seconds, not minutes.
One-click Xero posting
Bills land in Xero with the right contact, account codes, and VAT rate. Ready to approve, not ready to fix.
Workspace per client
True isolation between clients. One login for your whole firm. No re-billing per Xero org. No accidental cross-client data leaks.
VAT, checked the way Revenue expects
Built for Irish and UK VAT. Reverse charge, exempt, zero-rated, missing VAT numbers: every bill is tested against the rules and against the document's own totals before it can post.
Client chasing, inside the platform
Wrong document, missing invoice, no VAT number: Accruate drafts the reply with the specific reason, and you send it from the platform. Batch twenty at once. Your inbox stays clean.
“Hi Dara, the Hegarty invoice is missing the supplier's VAT number, so we can't claim the €1,518.00 VAT yet. Could you ask them for…”
Accruate vs the tools you've tried.
Five things decide whether a tool saves review time or just moves the typing. Here's where each one lands.
| Feature | Manual entry | Dext | Hubdoc | Accruate |
|---|---|---|---|---|
| Line item extraction | You type every line | Header reliable; line items vary by document | Header and total focus | Every line, every page. Discounts and rebates included. |
| Account code suggestion | None. You decide. | Rule-based. You maintain the rules. | Basic | Per-supplier memory, per client. Improves with every approval. |
| VAT handling | You verify | General-purpose | General-purpose | Irish and UK VAT rules built in. Checked before it can post. |
| Chasing missing paperwork | You write the email | Generic reminders | Not offered | Drafted for you, with the specific reason |
| Client context | Lives in your team's head | Rules you create and maintain | Not offered | Each client's suppliers, coding habits and business profile, remembered |
| What lands in Xero | Whatever was typed | Draft bill, still to fix | Draft bill, still to fix | Bill ready to approve |
Comparison based on publicly available product documentation as of August 2026. Capabilities of third-party tools may change.
What changes when extraction is actually trustworthy.
Review, don't re-type.
Your team checks Accruate's work the way a senior reviews a junior's: by exception, in seconds. The default is "approve and move on", not "fix and retype".
Juniors do senior work sooner.
With extraction trustworthy, juniors stop typing and start reviewing. The next step up (coding judgement, exception handling, client conversations) happens months sooner.
Onboard new clients in a week.
Add a workspace, connect Xero, point Accruate at the client's suppliers. The pattern learning kicks in from the first batch of invoices. (No template configuration. No per-supplier setup.)
Month-end stops being a bottleneck.
Bills land in Xero ready to approve. Your close starts when the books are caught up, not when your team has finished typing.
Built honestly. Hosted in Ireland.
Built on Google Gemini
Frontier extraction quality from a single model, not a stack of templates.
Hosted in Dublin, Ireland
Supabase EU region (eu-west-1). Data stays in the EU. Built to meet GDPR requirements.
Enterprise Ireland New Frontiers alumnus
Completed New Frontiers Phase 2, Enterprise Ireland's programme for early-stage founders.
Connects to Xero
OAuth-secured integration. Posts bills directly to your Xero org with correct contacts, codes, and VAT.